Team Communication

Announcements

Broadcast important messages to your entire team

Permission Differences

  • Managers (with permission): Can create, edit, and delete announcements
  • Employees: Can only view announcements on their dashboard and receive email notifications
1

Create an Announcement (Managers Only)

2 minutes

Who can create announcements

Only MANAGERS and HEAD_MANAGERS with the "Create Announcements" permission can create announcements.

  • •Employees CANNOT create announcements
  • •Manager must have the specific permission enabled
  • •Head managers have this permission by default

Go to Announcements page

In the left sidebar, click "Announcements"

  • •Page title: "Announcements"
  • •Shows all current announcements
  • •Only visible to managers

Click "Create Announcement" button

Look for the blue button at the top of the page.

  • •A create form appears
  • •Shows title and content fields

Fill in announcement details

Enter the announcement information.

  • •Title (required): Short headline (e.g., "Holiday Schedule Change")
  • •Content (required): Full message details
  • •Both fields are required

Click "Create" button

Save and publish the announcement.

  • •Announcement is created immediately
  • •All employees see it right away
  • •Email sent to all active employees automatically
  • •You'll see a success message
2

View Announcements (Everyone)

30 seconds

For Managers

In the left sidebar, click "Announcements"

  • •Shows all announcements
  • •Most recent at the top
  • •Can create, edit, and delete (if you have permission)

For Employees

Announcements appear on your Dashboard

  • •In the left sidebar, click "Dashboard"
  • •Scroll down to "Company Announcements" section
  • •Shows the 3 most recent announcements
  • •Click "View All Announcements" to see more

Email notifications

Employees receive emails when announcements are created.

  • •Email sent to all active employees
  • •Includes announcement title and content
  • •No action required - informational only
3

Edit or Delete Announcements (Managers Only)

1 minute

Edit an announcement

Click "Edit" button on any announcement.

  • •Update the title or content
  • •Click "Save" to apply changes
  • •Changes appear immediately for everyone

Delete an announcement

Click "Delete" button on any announcement.

  • •Confirmation popup appears
  • •Click "Delete" again to confirm
  • •Announcement is removed immediately
  • •No email sent for deletions
4

How Announcements Update

30 seconds

Real-time updates

Announcements update automatically across all users.

  • •New announcements appear immediately
  • •Updates sync without refreshing the page
  • •Works for all users viewing the page

Viewing history

All announcements stay visible until deleted.

  • •Announcements don't expire automatically
  • •Managers can delete old announcements
  • •Most recent announcements shown first

Quick Permission Reference

Managers Can:

  • ✓ Create announcements (if permission enabled)
  • ✓ Edit existing announcements
  • ✓ Delete announcements
  • ✓ View all announcements
  • ✓ Announcements email all employees automatically

Employees Can:

  • ✓ View announcements on dashboard
  • ✓ Receive email notifications
  • ✓ See announcement history
  • ✗ Cannot create announcements
  • ✗ Cannot edit or delete announcements

You're All Set!

You now know how to use announcements in XShift AI. Managers can broadcast important messages, and all employees receive updates automatically.

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What to Learn Next

Direct Messaging

Send private one-on-one messages

Group Chats

Create team group conversations

Manager Dashboard

Learn all manager features

Team Announcements for Employee Scheduling Software | XShift AI