Team Communication

Announcements

Broadcast important messages to your entire team

Permission Differences

  • Managers (with permission): Can create, edit, and delete announcements
  • Employees: Can only view announcements on their dashboard and receive email notifications
1

Create an Announcement (Managers Only)

2 minutes

Who can create announcements

Only MANAGERS and HEAD_MANAGERS with the "Create Announcements" permission can create announcements.

  • •Employees CANNOT create announcements
  • •Manager must have the specific permission enabled
  • •Head managers have this permission by default

Go to the Communication tab, then click Announcements

In the left sidebar, click "Communication", then click "Announcements"

  • •Page title: "Announcements"
  • •Shows all current announcements
  • •Only visible to managers

Click "Create Announcement" button

Look for the blue button at the top of the page.

  • •A create form appears
  • •Shows title and content fields

Fill in announcement details

Enter the announcement information.

  • •Title (required): Short headline (e.g., "Holiday Schedule Change")
  • •Content (required): Full message details
  • •Both fields are required

Click "Create" button

Save and publish the announcement.

  • •Announcement is created immediately
  • •All employees see it right away
  • •Email sent to all active employees automatically
  • •You'll see a success message
2

View Announcements (Everyone)

30 seconds

For Managers

Go to the Communication tab in the left sidebar, then click "Announcements"

  • •Shows all announcements
  • •Most recent at the top
  • •Can create, edit, and delete (if you have permission)

For Employees

Announcements appear on your Dashboard

  • •In the left sidebar, click "Dashboard"
  • •Scroll down to "Company Announcements" section
  • •Shows the 3 most recent announcements
  • •Click "View All Announcements" to see more

Email notifications

Employees receive emails when announcements are created, if your head manager has turned on emails for announcements.

  • •Email sent to all active employees
  • •Includes announcement title and content
  • •No action required - informational only
3

Edit or Delete Announcements (Managers Only)

1 minute

Edit an announcement

Click "Edit" button on any announcement.

  • •Update the title or content
  • •Click "Save" to apply changes
  • •Changes appear immediately for everyone

Delete an announcement

Click "Delete" button on any announcement.

  • •Confirmation popup appears
  • •Click "Delete" again to confirm
  • •Announcement is removed immediately
  • •No email sent for deletions
4

How Announcements Update

30 seconds

Real-time updates

Announcements update automatically across all users.

  • •New announcements appear immediately
  • •Updates sync without refreshing the page
  • •Works for all users viewing the page

Viewing history

All announcements stay visible until deleted.

  • •Announcements don't expire automatically
  • •Managers can delete old announcements
  • •Most recent announcements shown first

Quick Permission Reference

Managers Can:

  • ✓ Create announcements (if permission enabled)
  • ✓ Edit existing announcements
  • ✓ Delete announcements
  • ✓ View all announcements
  • ✓ Announcements email all employees automatically

Employees Can:

  • ✓ View announcements on dashboard
  • ✓ Receive email notifications
  • ✓ See announcement history
  • ✗ Cannot create announcements
  • ✗ Cannot edit or delete announcements

You're All Set!

You now know how to use announcements in XShift AI. Managers can broadcast important messages, and all employees receive updates automatically.

More GuidesStart Free Trial

What to Learn Next

Direct Messaging

Send private one-on-one messages

Group Chats

Create team group conversations

Manager Dashboard

Learn all manager features

Team Announcements for Employee Scheduling Software | XShift AI