The first scheduling software where you never build a schedule or handle a call-out again.
Tell the AI Copilot what you need — it builds your schedule in seconds, checking thousands of rules for you. Autopilot handles every call-out instantly and enforces any policy you write in plain English, automatically.
You stay in charge — the AI just enforces the rules you set.
$29/month + $1 per active user · Cancel anytime
As featured in
A schedule isn't a calendar. It's a thousand decisions a week.
Most software just hands you the calendar — the real work is still yours. Every week you spend 10+ hours validating thousands of constraints across every shift, and it still comes back with costly errors:
That ends with XShift AI.
A 10+ hour process per location → seconds across all of them.
Validated before anyone is assigned
Every constraint, every shift — automatically.
- Employee availability
- Labor budgets
- Overtime exposure
- Role requirements
- PTO & approved time off
- Minimum & maximum hours
- Rest periods between shifts
- Employee compatibility
- Reliability & attendance
- Shift preferences
- Location eligibility
- Pay rate & labor cost
- Existing shift conflicts
This isn't just faster — it's a completely different way to work. Every competitor still makes you click through menus. XShift AI is the industry-first platform where you just chat — naturally.
These are your rules — not the AI's.
You set your policies once, and XShift AI enforces every one on every shift — in seconds, not hours. Managers forget. Managers get tired. Managers cut corners at hour nine. XShift AI never forgets a rule, never gets tired, and never misses a single one — it applies all of them, perfectly, every single time.
The AI never decides for you. It does exactly what you'd do by hand — just faster, and flawlessly.
…in a schedule that comes back completely clean.
Define your rules in plain English.
XShift AI enforces them 24/7.
Set your policies once — overtime caps, labor budgets, who can't work together, rest between shifts. Autopilot enforces every one of them automatically, around the clock, so you never have to.
An employee calls out — and the manager loses up to 90 minutes. Before they even pick up the phone, they have to work it all out in their head:
- Who's actually available
- Who's the right role
- Who won't hit overtime
- Who's free at this location
- Who's not on PTO
- Who's within min & max rest hours
Then they dial down the list one by one — miss one rule and you pay overtime, leave a station short, or schedule someone who can't work it.
The moment someone calls out, Autopilot checks every rule in a second — then finds a qualified replacement, in seconds, who passes every requirement:
- Available for the shift
- Right role for the job
- Overtime exposure
- Free at that location
- Not on PTO
- Within min & max rest hours
- No existing shift conflict
Then Autopilot follows one simple setting you choose — a threshold in days. Say you set it to 7 days:
More than 7 days out
Autopilot auto-assigns the best-qualified replacement. Done.
Less than 7 days out
It messages every qualified employee — first to tap ✓ gets the shift.
And you choose how hands-off to be: full automation (Autopilot assigns it and you're done) or approval mode (every pick comes to you to approve or deny with one tap). Either way — covered in seconds, on budget, and without a single phone call.
Your rules. Your control. Enforced around the clock.
The AI Copilot
Everything the AI Copilot can do
One chat box runs your entire operation — just type it, or say it out loud.
Generate a full schedule
The AI Copilot builds an entire schedule in seconds — one location, several, or all of them.
Example
Generate a schedule at Downtown Branch from February 2nd to February 29th.
→ It validates every constraint — availability, overtime, roles, PTO, labor cost, and any natural-language rules you've set in Autopilot — then builds it. A 10-hour process, done in seconds.
Create any single shift
Add any one shift — any date, any hours, any location — just by asking in plain language. No forms, no dropdowns, no clicking through a calendar.
Example
Create a shift tomorrow, 1 PM–9 PM at Downtown.
→ It lands on your calendar in seconds — exact start and end times, the right location, and overnight shifts (like 10 PM–6 AM) handled automatically. One sentence, one shift, done.
Create recurring shifts
Set up repeating shifts once, and let them run.
Example
Create a shift every Mon, Tue, Wed & Fri at the Main store, 2 PM–7 PM, repeat once every two weeks, for 60 days.
→ XShift creates every one of those shifts across the full 60 days and drops them on your calendar — recurring scheduling that used to take an afternoon, done in one sentence.
Pre-assign as you create
Already know who you want? Put them on the shift as you build it.
Example
Create a shift tomorrow 9 AM–4 PM and assign Johnny.
→ The shift is created and Johnny's already on it — in one sentence.
Fill open shifts instantly
Drop people onto shifts that are already scheduled but still need coverage.
Example
Assign Tuesday's 9 AM–2 PM at Downtown to Ava.
→ Ava's added to that shift — no clicking through the calendar.
Onboard in under 5 minutes
Get fully set up the moment you sign up — just by chatting.
Example
The AI asks you, in plain language: your location, your roles, and who's on your team.
→ It builds your locations, roles and employees for you — and teaches you the app as you go. Under 5 minutes.
Bulk-import your team
Add your whole team at once — paste a list in CSV format, or upload a CSV file.
Example
Paste or upload: first name, last name, email, role — or just first names (that's all that's required).
→ You get a full preview of every employee to check first — approve it, and your whole team is imported in under a minute.
Message your team
Reach everyone on a shift, or one person — written for you.
Example
Send Alice a note telling her she's doing a great job.
→ The AI writes the message and sends it — to one person or the whole shift.
Company announcements
Broadcast to your whole company in one line.
Example
Create an announcement that there will be overtime pay for July 4th.
→ Every employee gets it instantly — on their dashboard, plus an email notification if they've enabled it.
Save & reuse templates
Save a great week once, and reuse it forever.
Example
Save July 4th weekend as the Holiday template — then paste it onto Memorial Day.
→ All your roles and constraints come back with it. Never rebuild a holiday schedule again.
Ask anything
Ask any workforce question and get an instant answer.
Example
Who's my most reliable employee? Where are we understaffed next week?
→ Instant insight on reliability, coverage, overtime risk — anything workforce-related.
Toggle any setting by chat
Change any setting in plain language — no menus to dig through.
Example
Turn on shift trading. Enable labor-budget alerts.
→ The setting flips on or off, instantly.
Talk or type
Too busy to type? Just talk to it.
Example
Generate next week's schedule and avoid overtime.
→ Full voice-to-text — talk to the Copilot like a real assistant.
Autopilot
Everything Autopilot enforces
Set your rules once, in plain English — Autopilot runs them 24/7, so you never have to remember them again.
Natural-language rules
Write any staffing rule the way you'd say it out loud — no settings screens to configure.
Example
Never schedule Eve and Johnny together. Cap Tuesday-night labor at $200.
→ Autopilot turns your sentence into a rule it follows on every schedule it builds — automatically.
Auto call-out coverage
When someone calls out, Autopilot handles the coverage for you.
Example
More than 7 days out, auto-fill the shift. Under 7 days, ask the team.
→ It reassigns a qualified, available replacement — or pings eligible staff to claim it with one tap.
Overtime agent
Autopilot watches overtime across every location, around the clock.
Example
Run the overtime agent.
→ It scans your whole team, finds everyone approaching or over overtime, and shows each one with a qualified replacement and the cost impact — you approve or deny each.
Labor-budget guardrails
Set a labor-cost cap for any shift, day, or location.
Example
Keep Tuesday-night labor at Downtown under $200.
→ Autopilot checks labor cost against your cap before it assigns anyone, and holds back assignments that would push you over it — based on the pay data you set.
PTO rule engine
Turn time-off approvals into rules Autopilot runs the moment a request comes in.
Example
Auto-approve PTO with 14+ days' notice — and auto-deny anything that doesn't meet that.
→ Autopilot applies your PTO rules the instant a request comes in — no manual approving.
Pairing rules
Keep two people from ever sharing a shift.
Example
Never put Eve and Johnny on the same shift.
→ Autopilot won't schedule them together on anything it builds.
Hour limits
Cap how many hours anyone can work — daily or weekly.
Example
No one works more than 40 hours a week.
→ Autopilot keeps every person under the hour cap you set.
Shift limits
Cap how many shifts anyone can take.
Example
Give Johnny a max of 3 shifts a month — or no employee more than 3 shifts a week.
→ Autopilot won't schedule anyone past their shift limit.
Rest-period rules
Require rest between shifts, in plain English.
Example
Every employee needs at least one day of rest between shifts.
→ Autopilot won't schedule anyone without that rest gap, and reshuffles to keep it.
Rank your rules
Rules can clash. You just put them in order — the top one always wins.
Example
1) Auto-deny if they already have a request approved. 2) Auto-deny on blackout dates. 3) Auto-approve with 14+ days' notice.
→ Autopilot applies them top to bottom — rule 1 beats rule 2, rule 2 beats rule 3. You set the order; it follows it.
Autopilot audit log
See what Autopilot did while you were away.
Example
Open the Autopilot log.
→ Review the actions Autopilot took on its own — which rule fired and what it did — so you can always see what it's been up to.
Industry-first AI
This isn't another scheduling app.
It's the first autonomous workforce platform.
You define your policies — the AI executes them. Two AI systems do the work your managers used to: one you talk to, one that runs 24/7 automatically — tireless, always on, and they never get sick.
AI Copilot
Run your entire workforce by talking to it.
The industry-first AI workforce copilot. Chat with it — or just talk, with voice — and it does the work:
- Generate schedules in seconds, not hours
- Create, fill & assign shifts
- Approve or deny PTO
- Onboard your company & bulk-import your team
- Send messages & company announcements
- Save templates & pull instant insights
It's ChatGPT for your workforce — except, unlike ChatGPT, it runs your entire workforce for you instead of just answering questions.
Autopilot
Set your rules once. It runs them forever.
Write how your business runs in plain English, and Autopilot enforces it 24/7 — automatically:
- Auto-covers call-outs
- Catches overtime before it happens
- Holds you to your labor budget
- Enforces PTO, pairing, hour & rest rules
- Ranks your rules so the right one wins
- Logs what it does while you're away
A workforce that runs itself — exactly the way you would, but tireless, instant, always on, and never gets sick.
$29/month + $1 per active user · Cancel anytime
Pricing
Simple, honest pricing.
Two ways to pay — everything is included in both. All features are included in both plans.
Monthly
+ $1 per active user / month
Start free for 21 days21-day free trial · Cancel anytime
Every 4 months
+ $3.40 per employee
Start free for 30 days30-day free trial · Cancel anytime
- AI Copilot & Autopilot included
- Every feature on this page
- Multi-location support
Stop building schedules.
Start running them on autopilot.
- Never build a schedule again
- Never handle a call-out again
- Always have an agent scanning for overtime, 24/7
- Never have a policy go unenforced again
There's a Better Way
XShift AI eliminates all that busywork through intelligent automation and self-service tools—giving you back your time.
Industries
Built for Every Industry
Whether you manage 5 or 5,000 employees, XShift AI adapts to your unique needs
Features
Enterprise Workforce Management, Simplified
Powerful automation meets intuitive design
Reports
Pull hours, coverage, PTO, and overtime reports by employee or date range — then export straight to CSV.
Real-time labor costs
Know what a schedule will cost before you publish it — labor spend by employee, role, and location, recalculating live as you make changes.
Overtime tracking
Automatic overtime tracking against the 40-hour weekly threshold, with the overtime premium flagged per employee before it ever hits payroll.
Shift templates
Turn any week or staffing pattern into a reusable template, then drop it onto a future week in one click.
Real-time shift notifications
The moment a shift is posted, changed, dropped, or assigned, the right people are notified instantly — plus coverage warnings when a shift comes up short.
Conditional shift trading
Choose how trades clear: Auto (every valid trade approves instantly), Manager (you review each one), or Smart — auto-approves trades that pass role, conflict, and location checks, and sends only the tricky ones to you.
Configurable email notifications
Granular control over every email alert — schedule changes, assignments, PTO updates, trade confirmations, clock-in alerts — each toggled on or off, with quiet hours.
FAQ
Questions, answered
Everything you need to know about how XShift AI runs your workforce.
Most scheduling software still makes you do all the work — you build every schedule, handle every call-out, and enforce every policy by hand. XShift AI lets you write your policies, define the outcomes you want, and then enforces them for you automatically. Two systems run your workforce:
- AI Copilot — you chat in plain English to build schedules, assign shifts, and manage your team.
- Autopilot — you write your rules in natural language and have them enforced 24/7, seven days a week.
It's the difference between software where you spend hours a week building schedules, sliding into overtime, and handling call-outs by hand — and software where you define the outcomes and it runs on autopilot for you.
Get Started Today
Done spending 10+ hours a week on schedules — and losing money to overtime, understaffing, and manager burnout?
Get started on the first autonomous scheduling software — where none of your policies ever go unenforced again.