Transform Your Workforce Management

Discover how XShift AI's AI-powered platform saves you 10+ hours per week

👔Manager Features

Powerful tools for Head Managers and Managers

📊Dashboard & Analytics

📱

Real-Time Dashboard

Live metrics and insights at a glance

• Total employees count
• Active shifts this period
• Scheduled hours this week
• Pending PTO requests
• Open unfilled shifts
• Coverage percentage
• Top employees by shift count
• Automatic live updates

🤖

AI Copilot Insights

Smart recommendations powered by AI

• Schedule optimization suggestions
• Coverage gap alerts
• Employee workload analysis
• Priority action items
• Performance insights

📈

Reports & Export

Comprehensive reporting tools

• Hours Report (by employee/date)
• Coverage Report (staffing levels)
• PTO Report (balances & usage)
• Overtime Report (tracking)
• Export as CSV or PDF
• Custom date ranges

📅Schedule Management

🧠

AI Schedule Generation

Auto-generate optimal schedules in seconds

• Fair Rotation: Balanced distribution
• Maximize Hours: Prioritize high-performers
• Respects availability windows
• Prevents scheduling conflicts
• Considers time-off requests
• Multi-location support

📆

Visual Calendar View

Beautiful interactive calendar interface

• Week & month views
• Drag-and-drop shift editing
• Color-coded by location/role
• Quick shift creation
• Employee assignment
• Conflict warnings

📋

Shift Templates

Pre-configured shift types for faster scheduling

• Morning, Afternoon, Night shifts
• Custom shift types
• Set time ranges & breaks
• Define required employee count
• Template-based generation

✏️

Manual Shift Management

Full control over individual shifts

• Create shifts manually
• Edit existing shifts
• Delete/cancel shifts
• Assign/reassign employees
• Set shift notes
• Copy shifts to other dates

🔄

Shift Drop Management

Handle employee shift drops & pickups

• View all dropped shifts
• See drop reasons
• Monitor pickup activity
• Real-time schedule updates
• Automatic reassignment

🔔

Real-Time Notifications

WebSocket-powered instant updates

• Schedule changes
• PTO request submissions
• Shift drop alerts
• Clock in/out notifications
• Coverage warnings

👥Team & Organization Management

👤

Employee Management

Complete employee lifecycle management

• Invite unlimited employees
• Invite unlimited managers
• Set roles (Manager/Employee)
• Define availability windows
• Assign to locations
• Track employee performance
• View shift history
• Deactivate/reactivate

📍

Multi-Location Support

Manage multiple locations in one system

• Create unlimited locations
• Assign managers to locations
• Location-specific schedules
• Per-location reporting
• Cross-location visibility

🔐

Role-Based Access Control

Secure permissions system

• Head Manager: Full access + billing
• Manager: Team management
• Employee: Personal features only
• Data isolation per organization

📢

Announcements

Company-wide communication

• Create announcements
• Edit existing announcements
• Delete announcements
• All employees see instantly
• Auto-refresh on employee dashboards
• Activate/deactivate

💬

Messaging

Direct communication with team members

• Message any employee
• Message other managers
• Message history
• Real-time delivery

⚙️

Settings & Configuration

Customize your organization settings

• Organization profile
• Personal profile
• Notification preferences
• Security settings
• Dark mode toggle

⏰Time Tracking & PTO Management

✅

PTO Request Approval

Streamlined time-off workflow

• View all PTO requests
• Approve/deny requests
• See pending requests count
• View employee PTO balances
• Track PTO usage history
• Instant notifications to employees

🕐

Time Tracking Overview

Monitor employee attendance

• View all clock in/out times
• See who's currently clocked in
• Early/late alerts
• Duration calculations
• Export time records

📊

Hours & Overtime Reports

Detailed time tracking reports

• Hours worked by employee
• Hours worked by date range
• Overtime tracking
• Scheduled vs actual hours
• Export for payroll

💳Billing & Subscription Head Manager Only

💰

Flexible Pricing

Pay only for what you use

• Monthly: $29/mo + $1 per active user
• 4-Month: $99 + $3.40 per active user
• Active = scheduled or clocked in
• Free trials (21-30 days)
• Cancel anytime

🔒

Stripe Integration

Secure payment processing

• Automatic billing & renewals
• Prorated user additions
• Invoice management
• Payment method updates
• Subscription upgrades/downgrades
• Billing history & receipts

👷Employee Features

Everything employees need to manage their work

🏠Dashboard & Schedule

📱

Employee Dashboard

Your personal work hub

• View upcoming shifts this week
• See pending requests status
• Company announcements feed
• Recent activity timeline
• Quick action buttons
• Auto-refresh every 30 seconds

📅

My Schedule View

See your complete schedule

• Calendar view of your shifts
• Filter by week/month
• Shift details (time, location, role)
• Real-time schedule updates
• Color-coded by status

📋

My Shifts List

Detailed shift information

• List view of all shifts
• Past and upcoming shifts
• Shift status tracking
• Location & time details

📢

View Announcements

Stay informed of company updates

• Real-time announcements
• Auto-refresh notifications
• View all announcements page
• Recent announcements on dashboard

⏰Time Tracking & Attendance

▶️

Clock In

Start tracking your work time

• One-click clock in
• Timestamp recording
• Instant confirmation
• Can't clock in twice

⏹️

Clock Out

End your work session

• One-click clock out
• Duration calculation
• Automatic time logging
• Instant confirmation

🕐

My Time Clock

View your complete time records

• See current clock-in status
• Total hours (last 30 days)
• Days worked count
• Average hours per day
• Daily hours breakdown

📜

Clock History

View past clock sessions

• Recent clock sessions list
• Clock in/out timestamps
• Session durations
• Date & time details
• Last 10 sessions shown

⚠️

Early/Late Alerts

Attendance notifications

• Alerted if clock in early
• Alerted if clock in late
• Alerted if clock out early
• Alerted if clock out late
• Visual status indicators

🏖️PTO & Time Off

📝

Request Time Off

Submit PTO requests

• Choose vacation, sick, or personal
• Select start & end dates
• Add reason/notes
• Instant submission
• Automatic manager notification

✅

Track PTO Status

Monitor your time-off requests

• View pending requests
• See approved time off
• Check denied requests
• Request history
• Real-time status updates

💰

PTO Balance

Track your available time off

• View remaining PTO balance
• See used PTO hours
• Accrual tracking
• Balance history

🔄Shift Drops & Pickups

⬇️

Drop Shifts

Can't make a shift? Drop it!

• View your upcoming shifts
• Select shift to drop
• Provide drop reason (required)
• Other employees can pick up
• Instant schedule update

⬆️

Pick Up Shifts

Want more hours? Pick up shifts!

• View all available dropped shifts
• See who dropped it & why
• Shift details (date, time, location)
• One-click pickup
• Becomes your shift instantly

📊

Trade History

Track your drops & pickups

• View all past drops
• See all past pickups
• Drop/pickup reasons shown
• Date & employee details
• Complete activity log

🔄

Real-Time Updates

Always see the latest

• Auto-refresh every 30 seconds
• Instant schedule sync
• Manager sees changes live
• No page reload needed

⚙️Profile & Settings

👤

My Profile

Manage your personal information

• Edit name & email
• Update phone number
• Change password
• Profile picture (optional)

🎯

Preferences

Set your work preferences

• Set availability windows
• Preferred locations
• Notification settings
• Dark mode toggle

💬

Messages

Communicate with managers

• Message your managers
• View message history
• Real-time messaging

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